The Latest Buzz with G&C Accounting
Grants and Contracts (G&C) Accounting is hosting a monthly information session to provide post award research news and updates to the Georgia Tech research community. Our next session will be held virtually on July 23rd. Please register for the session using the link below. If you would like to view our past session please navigate to our website: grants.gatech.edu -> Training -> The Latest Buzz with G&C Accounting. We look forward to seeing you!
Link to register.
June 26, 2024
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:32 |
Commitment Accounting Updates | Jason Cole | 0:08:58 |
Project Accounting Year End Close Reminders, EDRs and Late Cost Transfers, G&C Office Hours | Glenn Campopiano | 0:11:03 |
2024 NIH Salary Cap, Year End Effort Compliance – NIH, Summer Pay | Jonathon Jeffries | 0:17:06 |
Effort Reporting – ASRs (Annual Statement of Reasonableness, EARLY ASRs , Personal Services Reporting Tutorial (Effort Training) | Andrew Chung | 0:27:47 |
Cost Transfers Best Practices, Travel Justification, Resources | Charles Derricotte III | 0:48:55 |
Why talk about reports, Where to find information, report lists, report details, descriptions, Where to find and access reports: Workday; LITE; Dashboards; Award Overview, Which reports are available in Workday, LITE, Dashboards, Running reports in Workday vs in LITE – few notes, PI Fixed Price Close-Out Certification Form - accepted via DocuSign template ONLY | Neli Tranakiev | 01:01:05 |
Current Internal Professional Development Opportunities, Research Administration Buzz Meeting, April RAB Recording Now Available, Keynote Speaker Ari Gunzburg, Research Administrator Appreciation Event | Rob Roy | 01:17:08 |
May 21, 2024
For Presentation Slides (PDF),
For Recorded Session,
For Q&A.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:28 |
Year-End Close Dates , >90 Day Form: Pls use the correct form , CPF Transactions and Effective Dates , EDR: Checklist | Ana Sahasrabudhe | 0:08:10 |
G&C Invoicing Process Overview, Where to view invoices | Glenn Campopiano | 0:22:38 |
Prior Year Cost Transfer, GTRI to GTRI Interdivisional Funding | Douglas Feller | 0:33:35 |
2024 NIH Salary Cap, NIH Salary Cap Reminders, Monthly WAF and Grant Management, EARLY ASRs, Personal Services Reporting Tutorial (Effort Training), Compliance Communications | Jonathon Jeffries | 0:41:45 |
Best Practices - Attaching Documentation in Workday, Participant Support Reminders, Summer Pay Reminders, Sandia National Labs Reminders/Best Practices, Subaward Best Practices & Reminders | Charles Derricotte III | 0:51:06 |
Workday Business Process Downtime for FY2024 Year-End Close, Saber Report Update | Amy Zhang | 01:01:05 |
Current Internal Professional Development Opportunities, Research Administration Buzz Meeting, April RAB Recording Now Available, Keynote Speaker Ari Gunzburg, Research Administrator Appreciation Event | Rob Roy | 01:03:05 |
April 25, 2024
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:40 |
New Summer Pay Form, Approver Responsibility, Participant Support vs. Research Subject, Open Obligations Past Term | Glenn Campopiano | 0:08:15 |
Pre-Paid Travel, Prior Year Salary Cost Transfer, Prior Year Salary Cost Transfer Backup, Other Cost Transfer Options – Non Salary, How pre-award decisions can impact current invoicing | Douglas Feller & Mary Balsor | 0:12:50 |
Fringe Rates (4) at Georgia Tech, Fringe Rate Proposal Process, Resident Instruction Full Fringe Rate Comparisons, Resident Instruction Grad Health Rate Comparisons, GTRI Full Fringe Rate Comparisons, GT/GTRI Exchange of Services/Admin Study, Monthly WAF and Grant Management, EARLY ASRs, Personal Services Reporting Tutorial (Effort Training), Facilities and Administrative Rate Extension | Jonathon Jeffries | 0:25:23 |
Award Management Best Practices, Spend Authorizations Best Practices, Cost Transfer Key Information & Questionnaire Best Practices, Research Gifts | Charles Derricotte III | 0:37:46 |
G&C web site updates, Added Line Memo column to G&C Participant Support Transaction Detail - GTCR | Amy Zhang | 0:52:37 |
Current Internal Professional Development Opportunities, Research Administration Buzz Meeting, April RAB Recording Now Available, Keynote Speaker Ari Gunzburg, Research Administrator Appreciation Event | Josh Rosenberg | 0:54:27 |
March 27, 2024
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:35 |
Property Control Updates, Main Asset Spend Categories, Fabricated Equipment, Procedure complete form, Fabricated Form, Current FY24 Inventory Status | Frederick Trotter | 0:08:08 |
Year-End Close Dates for Commitment Accounting, Best Practice, >90 Day EDR Justification, Express Direct Retro | Jason Cole | 0:22:13 |
Project Accounting, Policy on Prior Year Salary Cost Transfers, Open Purchase Order Obligations on Closed Awards, Advance Project (Grant) Numbers | Glenn Campopiano | 0:30:42 |
F&A Rates Comparisons, F&A Rates Administration Comparisons, F&A Rates Facility Comparisons,2 CFR 200 (Uniform Guidance) Updates | Jonathon Jeffries | 0:35:25 |
SABER Report Bug Fixes, The Latest Buzz Meeting Registration FAQ, The Latest Buzz Meeting Registration FAQ | Amy Zhang | 0:49:47 |
2024 Upcoming Live Professional Development, Current Internal Professional Development Opportunities, Research Administration Buzz Meeting, FY24 recognition reminder, Link to access the September 2023 event recording | Rob Roy | 0:57:00 |
February 27, 2024
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:26 |
> 90 Day EDR Justification, Over 90 Day Transmittal Form | Jason Cole | 0:08:17 |
Policy on Prior Year Salary Cost Transfers, New NIH/DHHS Policy, Parking Expenses, Amazon Turk, Faculty Summer Pay, Award Close Out Process | Glenn Campopiano | 0:11:25 |
2024 Single Audit, 2024 NIH Salary Cap, 2024 NIH Salary Cap Example, NIH Salary Cap Management, EARLY ASRs, Monthly WAF and Grant Management, Personal Services Reporting Tutorial (Effort Training) | Jonathon Jeffries | 0:17:19 |
Quick Topics for February 2024, Non-Personal Service Cost Transfers, Sponsor Best Practices for Audit Readiness, Participant Support Reminders & New Restrictions, Relocation Assistance Reminders (Account 565100), Resources to Remember | Charles Derricotte III | 0:27:04 |
PI Award Health Check Report, How to run this report, Tips and Tricks | Amy Zhang | 0:35:41 |
Upcoming Live/Synchronous Classes, Current Internal Professional Development Opportunities, Research Administration Buzz Meeting, FY24 recognition, Link to access recorded conference | Rob Roy | 0:45:47 |
January 23, 2024
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, G&C Education & Outreach – PI Articles and The Latest Buzz | Josh Rosenberg | 0:00:25 |
Project Accounting Updates, EDRs, Faculty Summer Pay, Purchasing & Inventorying Equipment | Glenn Campopiano | 0:08:48 |
Foundational Data Model –FDM (Function), Function Worktag, Instruction FN11%, Research FN12%, Operation and Maintenance FN17% | Jonathon Jeffries | 0:14:15 |
Annual Statement of Reasonableness Updates, SCARV - Service Center Annual Rate Validation Updates, Department Certification Forms, Service Center Billing, Service Center Compliance Risk | Andrew Chung | 0:23:29 |
Commencement of Audit – Sandia National Labs, Best Practices/Reminders – Labor Costs, Sandia Budget, Travel (Foreign Travel), Travel (Documentation), Materials/ODC/Equipment, Resources | Charles Derricotte III | 0:34:56 |
Workday Search Functionality Update, Adding SABER report to Workday Favorites | Amy Zhang | 0:43:55 |
Upcoming Live/Synchronous Classes | Rob Roy | 0:47:32 |
December 12, 2023
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, Education | Josh Rosenberg | 0:00:11 |
> 90 Day EDR Justification, Over 90 Day Transmittal Form | Jason Cole | 0:07:01 |
Award closeout timeline, Equipment defined | Glenn Campopiano | 0:09:23 |
Workday Budget Walkthrough-Where to Find (Demo) | Sarah Kelsey | 0:17:18 |
Annual Statement of Reasonableness, ASRs – UFM Approvers and Reports via TechWorks , FY24 ASRs for Employees Terminating , The Monthly WAF and Grant Management, Effort Reporting – Electronic Workload Assignment, 2022 Higher Education Research and Development (HERD) Survey | Jonathon Jeffries | 0:22:19 |
NIH/DHHS Salary Cap Calculator (New) | Amy Zhang | 0:32:40 |
Current Professional Development Opportunities, RAB Meeting, GT Certification Contact Hours & CEU credit | Rob Roy | 0:35:21 |
November 27, 2023
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:31 |
Keys to Success: Change Position Funding, EDR Processing, EDR Justifications, > 90 Day EDR Justification | Jason Cole | 0:07:28 |
Robotic Process Automations (RPA), Exception Reports in Relation to Close Out of Awards, Other issues delaying closeouts, Contract Information System (CIS), Monthly Office Hours | Glenn Campopiano | 0:11:46 |
What have we done? – Sponsor & Other What are we doing? – Proactive Reviews, Overview of Sub-Recipient Monitoring: What is a subaward? Overview of Sub-Recipient Monitoring: Roles and Responsibilities: Office of Sponsored Programs, Principal Investigators (PI), Financial Departmental Administrators, Example 1 – Summarization & Slides, Example 2 – Summarization & Email Discussions, Example 3 – In Person Meeting Agenda & Attendee Listing, Example 4 – Weekly Meeting via TEAMS, Example 5 – Phone Calls, Sub-Recipient Resources | Charles Derricotte III | 0:21:57 |
F&A Reports (Demo) | Justin Yoo | 0:33:46 |
SABER 90 days prompt, Award History tab under Award Overview | Amy Zhang | 0:40:12 |
2023 Upcoming Fall Semester Classes, RAB Meeting, GT Certification Contact Hours & CEU credit | Rob Roy | 0:44:58 |
October 25, 2023
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:55 |
Commitment Accounting Reminders, Additional Resources, Farewell | Terryl Barnes | 0:10:34 |
Award/Grant/ Cost Share Exception Reports & Notifications, Cost Share | Glenn Campopiano | 0:15:34 |
Grants and Contracts Closeout Things to look for, Past Term Expenses, Open Obligations by Company – CR, Subaward Invoices, Fixed Price Awards | David Lyons | 0:24:30 |
Saber Demonstration | Kyle Bowen | 0:34:59 |
Annual Statement of Reasonableness, Annual Statement of Reasonableness Updates, SCARV - Service Center Annual Rate Validation, Service Center Billing, Service Center Compliance Risk | Jonathon Jeffries & Andrew Chung | 0:41:57 |
Award History | Amy Zhang | 1:03:42 |
SELF-PACED / ON-DEMAND COURSES, GT Certification Contact Hours & CEU credit | Josh Rosenberg | 1:06:25 |
September 19, 2023
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:28 |
Commitment Accounting Reminders, CPFs: Key Points, Review/Approve Change Position Funding, EDRs: Key Points, Review/Approve Express Direct Retro, Additional Tools | Terryl Barnes | 0:09:06 |
What are Project Financial Management Best / Good Practices? Downstream Effects of Past term charges, Overruns and late cost transfers/ EDR, What happens when award is overrun? What happens with past term charges? What issues do EDR cause? How do you help G&C stay current with invoicing, reporting and closeouts? | Glenn Campopiano | 0:24:35 |
Annual Statement of Reasonableness, ASRs – UFM Approval via TechWorks, RI Fringe Rate Study Submissions to ONR, Resident Instruction Full Fringe Rate Comparisons (Actuals), Resident Instruction Grad Health Rate Comparisons (Actuals) | Jonathon Jeffries | 0:39:42 |
Workday 2023 R2, Originating Spend Journal Source for Facilities and Administration Cost, Rename Assistance Listings to CFDA Assistance Listings | Amy Zhang | 0:48:09 |
2023 Upcoming Fall Semester Classes, RAB Meeting, Research Administrator Appreciation Event, Georgia Research Administrators Network(GRANT) Conference, GT Certification Contact Hours & CEU credit | Rob Roy | 0:51:30 |
August 22, 2023
For Presentation Slides (PDF),
For Recorded Session.
ForQ&A.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:51 |
CPFs: Key Points, EDRs: Key Points, Additional Tools | Terryl Barnes | 0:09:38 |
Annual Statement of Reasonableness, Institutional Base Salary (IBS), The Monthly WAF and Grant Management, Effort Reporting – Electronic Workload Assignment, Additional Reminders | Jonathon Jeffries | 0:24:12 |
G&C Website – New Look | Amy Zhang | 0:35:18 |
2023 Upcoming Fall Semester Classes, RAB Meeting, Georgia Research Administrators Network(GRANT) Conference, GT Certification Contact Hours & CEU credit | Rob Roy | 0:38:59 |
July 19, 2023
For Presentation Slides (PDF),
For Recorded Session.
Topic | Presenter | Recording start |
Research Stats, RI Sponsored Programs, PI Articles | Josh Rosenberg | 0:00:29 |
Commitment Accounting, OneUSG Cost Detail Reports | Terryl Barnes | 0:09:35 |
Personal Services Reporting (Effort Reporting),Cost Transfers, Cost Transfers, Cost Share, Grants and Contracts Accounting Office Hours | Glenn Campopiano | 0:19:32 |
New Awards and Modifications (Demo) | Douglas Feller | 0:26:20 |
Annual Statement of Reasonableness, Research Computing Cost Model, PACE – Storage Services, Service Center Accounting | Jonathon Jeffries | 0:34:38 |
Managing Participant Support Costs / What is Participant Support? Who qualifies as a participant? Who does not qualify as a participant? Participant Support Cost Categories, Participant Support Do Not Include, Managing Participant Support Costs, Participant Support Documentation, Participant Support FAQ’s | Charles Derricotte III | 0:41:21 |
Forthcoming Update: G&C website, PI Award Health Check Report | Amy Zhang | 0:51:20 |
2023 Upcoming Fall Semester Classes, RAB Meeting, Georgia Research Administrators Network(GRANT) Conference,GT Certification Contact Hours & CEU credit | Rob Roy | 0:53:25 |
July, 2022 to June, 2023
Archived FY2023 Latest Buzz resources
July, 2021 to June, 2022
Archived FY2022 Latest Buzz resources
January, 2021 to June, 2021
Archived FY2021 Latest Buzz resources