News
Important Updates for Travel and Expenses
As part of Georgia Tech’s commitment to institutional compliance and adherence to government issued travel-related policies, Procurement and Business Services is sharing several updates to essential travel-related policies and procedures as well as clarifying common procedures to help ensure travelers understand how to complete their expense reports accurately and in a timely manner.
Featured PI Article
PI ARTICLE: Award Setup Management and Strategy
At Georgia Tech, the establishment of a sponsored award is a joint effort between the Office of Sponsored Programs (OSP) and the Office of Grants & Contracts Accounting (G&C). OSP is responsible for reviewing and submitting proposals, as well as negotiating, accepting, and executing awards. New award initiations, modifications, and advance project numbers (described below) are sent over to the Workday financial system from the OSP Contract Management System (CMS) – also known as Deltek. G&C runs a report daily that identifies these feeds from CIS and completes the setup of the award in Workday. At this point, the award is ready for spending. More PI articles are found in the archive.
Upcoming Events
The Latest Buzz with G&C Accounting
G&C hosts a monthly information session to provide post award research news and updates to the Georgia Tech research community.
Next session (Virtual):
January, 2025 (TBD)
G&C Office Hours
The Project Accounting Management Team hosts monthly, virtual “Office Hours” for campus. Anyone is welcome to join and ask questions on the last Monday of each month, between 10:00am and 11:00am.
Next office hours:
January 27, 2025 (Monday)
10 - 11 a.m.
About the Office of Grants & Contracts Accounting
The Office of Grants & Contracts Accounting is part of Finance and Planning within the Administration and Finance. Administration and Finance provides the platform for Georgia Tech's continuing success in achieving its mission of teaching, research, and economic development by leading, supporting and enabling institutional effectiveness in administrative, financial, information, and physical infrastructure services for Georgia Tech. Employees in the Division should demonstrate a commitment to a core set of values.
The Office of Grants & Contracts Accounting, located in the Dalney Building at 926 Dalney Street, provides post award accounting and reporting services related to sponsored programs managed by all academic units of the Institute (excludes Georgia Tech Research Institute).
Operating Units
Project Accounting
Project Accounting is responsible for the financial management of sponsored awards and grants from point of award through close-out (excluding GTRI & GTF).
Cost Accounting and Compliance
Cost Accounting and Compliance is responsible for the establishment of Institute rates, financial reporting (Institute-level) and effort reporting. Conduct reviews of expenditures charged to sponsored awards to ensure financial compliance.
Systems and Reporting
Systems and Reporting maintains the Institute’s Grants Management System and Reports and also manages the Grants and Contracts Accounting website.
Board of Regents Sponsored Programs
Board of Regents (BOR) Sponsored Programs manages the financial aspects of selected sponsored programs awarded to the BOR, including the preparation and maintenance of financial records and reports in the same manner as other sponsored programs managed in the Office.