Operating Questions

Project Accounting

1.  How are new sponsored projects established?
See  G&C Policy 3.8 Project Set Up

2.  What is the Grants Management (GM) System and how is it used?
See Grants Management for Campus Administrators

3.  How do I account for Cost Share (Matching) amounts related to sponsored projects?
See  Cost Share FAQ

Additional guidance Managing Cost Share Projects Cost Share Accounting Notice – Dec. 2011

Additional guidance Cost Share Certification

Additional information in Cost Share Requirements and Certification Form

4.  How do I account for the Participant Support component of a sponsored award?
See G&C Policy 3.18  Establishing Sponsored Sub-Project Numbers
Also G&C Policy 3.12.4  Processing Participant Support Stipends or Subsistence Allowances

5.  What is the Georgia Tech policy governing cost transfers?
See G&C Policy 3.6  Cost Transfer Requests

6.  What is the Electronic Cost Transfer (ECT) System?
See ECT System Abstract and Description And the Electronic Cost Transfers for Campus Administrators

7.  What types of expenses can be charged directly to an externally-funded sponsored project?
See G&C Policy 3.4 Allowable Expenses
Additional guidance in Unallowable Costs

8.  What is the NIH Salary Cap and how is this handled at Georgia Tech ?
See NIH Salary Cap and Cost Share Expenses

9.  How do I get additional guidance and training related to managing sponsored?
Contact Grants and Contracts Accounting at gc.ask@business.gatech.edu or reference the G&C Training Schedule

10. What is the NSF Salary Limitation (A.K.A. the 2/9ths rule)?
See NSF Salary Limitation

11. What are the rules governing fixed price awards?
See Cost Share Certification

Cost Accounting

1.  What is the difference between Direct and Indirect (F&A “Facilities and Administrative”) Costs?
See Direct & Indirect Charges to Sponsored Projects

See also G&C Policy 3.4  Unallowable Expenses
Additional guidance as provided in Unallowable Costs

2.  How are F&A Rates determined?
See Explanation of Facilities and Administrative Costs

3.  What are the current F&A, Fringe Benefits, and Graduate Student Tuition Remission rates? See Published FA Rates

4.  What benefit costs are included in the Georgia Tech Fringe Benefits rate and how is this rate developed?
See Explanation

5.  How is the Graduate Student Tuition Remission (GSTRP) rate determined and how is it used?
See G&C Policy 3.17 Graduate Student Tuition Remission
Additional Explanation

6.  What is a Service Center and how do I establish a Service Center or Recharge Center?
See G&C Policy 3.14 Cost/Service Centers

7.  How do I get additional guidance and training related to cost accounting standards and rate studies/development and reporting? Contact Grants and Contracts Accounting at gc.ask@business.gatech.edu or reference the G&C Training Schedule